Project identity
Number · client · typeProject number
Project category
2-digit
Auto
3–6 letters
Client details
Project type
Brief & site
Stage 1 — InceptionSite
Client brief
Indicative construction value for fee calculation.
Accommodation schedule
Rooms & GFA| # | Space / room | Area (m²) | Qty | Total (m²) | Notes | |
|---|---|---|---|---|---|---|
| Net total | 0 m² | |||||
Typical 10–20%.
Project stages
Initial status & target dates01
Inception & briefClient brief, site analysis, budget
02
Concept designSketch plans, options
03
Design developmentDeveloped design, cost plan
04
Documentation & procurementWorking drawings, spec, BOQ
04A
Local authority submissionBuilding plan approval
04B
Tender drawingsTender package, contractor selection
05
Contract administrationSite inspection, certificates
06
Close-out InternalFinal account, handover, 3-yr retention clock starts
⚠ Reg 4(jj): 3-year document retention runs from final completion AND settlement of all accounts.
Project team
Roles & responsibilitiesPrincipal architect *
Project architect
Technologist / draughtsperson
Quantity surveyor
Structural engineer
Mechanical / electrical
⚠ Reg 4(h)/(i): Confirm no financial interest in any contractor, supplier or manufacturer on this project. Record on Compliance tab.
Fees & quote
Council-prescribed minimums · Reg 4(s)Verify against current NACS schedule.
Phased fee breakdown
| Stage | Description | % | Amount (N$) |
|---|---|---|---|
| Total professional fee | — | ||
⚠ Reg 4(s): Fees must not be below council-prescribed minimums without prior written council consent. Always verify the current NACS fee schedule before issuing.
⚠ Reg 4(t)/(u): No commission or inducement may be paid or received for obtaining this work unless disclosed in writing to the client.
Compliance checks
Act 13 of 1979Council registration & practice
Conflict of interest
Fees & scope
Drawings & documentation
Public interest
0 / 13 checks completed
Summary
Review before activatingProject identity
Number—
Name—
Type—
Client
Client—
Contact—
Budget—
Fees
Construction value—
Professional fee—
Fee basis% of construction value
Compliance
Checks completed0 / 13
Conflict of interestPending
Fee compliance—
What happens when you activate
A project file is created in the database and appears on your dashboard. You can then generate a quote letter, draft the client–architect agreement, and start logging time and issues against this project.
You can edit all details at any time from the project file.
You can edit all details at any time from the project file.